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News

Reminder: Seeking SPA Grievance Panelists and Support Persons

October 9, 2012 | In General

News

Reminder: Seeking SPA Grievance Panelists and Support Persons

The deadline is this week for any individuals who wish to serve as hearing panelists and support persons as part of the SPA grievance process. Individuals may be nominated by their supervisors or may self-nominate (with approval of their supervisors).

Nominations should be submitted to the Office of Human Resources by Wednesday, Oct. 10.

Both permanent SPA and permanent EPA non-faculty employees are eligible to serve as support persons. Only permanent SPA employees are eligible to serve as hearing panelists.
Overview of SPA Grievance Process
The SPA Grievance Policy provides a mechanism for SPA employees to resolve workplace disputes. In Step 1 of the process, a member of the grievant’s management responds in writing to the grievant’s matter of concern. The grievant may file a Step 2 appeal of management’s response.
At Step 2, a panel composed of three University SPA employees hears the case and makes a recommendation for action to the Chancellor, who renders the final decision for the University. Support persons are volunteers who can assist employees throughout the grievance process.
Most grievances are completed within 90 calendar days.

Time Commitment
In most cases, panelists and support persons would participate in fewer than three cases per year. Participants can accept or decline requests based on other scheduling needs. A hearing panelist’s involvement over a three-week period may require up to 20 hours of work time. A support person’s involvement over a three-month period may require up to 30 hours of work time. Appointments are for two-year terms and are renewable.
Qualities of Hearing Panelists and Support Persons
The Office of Human Resources is seeking individuals with strong analytical skills, strong ability to understand and apply University policy, and strong oral and written communication skills. Panelists and support persons must exhibit respectful conduct at all times to all parties involved in a grievance, encourage mutual respect among parties, contribute to providing a fair and honest process, and maintain confidentiality at all times. Panelists and support persons must continue to meet their normal work responsibilities while assisting with the grievance process.
Submitting Notice of Interest
Interested individuals must submit a notice of interest to the Office of Human Resources. The notice of interest form is available on the Office of Human Resources website at http://hr.unc.edu/files/2012/11/Letter-of-Interest-2012.doc.
You can also request a notice of interest form from Employee & Management Relations at 919-843-3444 or emr@unc.edu.
Initial Training Requirements
Interested individuals must complete training provided by the Office of Human Resources before being appointed to serve as panelists and/or support persons. Employees must complete both Part 1 and Part 2 of the training to be considered for support person and/or panelist roles.
PART 1 (full day)
Tuesday, October 30, 2012
Pleasants Family Assembly Room, Wilson Library
8:30 a.m. – 4:30 p.m.
PART 2 (half day)
Thursday, November 15, 2012
Pleasants Family Assembly Room, Wilson Library
8:30 a.m. – 12:30 p.m.
Questions
If you have questions regarding this opportunity, please contact Employee & Management Relations at 843-3444 or emr@unc.edu.