Timesheets and Billing Procedures (Tar Heel Temps)

Tar Heel Temp employees complete biweekly timesheets on the same schedule as permanent biweekly employees. However, Tar Heel Temps use a different timesheet than permanent employees or department direct-hire temporaries. 

Tar Heel Temp employees are responsible for picking up the appropriate timesheets at the Tar Heel Temps office and returning completed timesheets by the stated deadlines.

The temp's supervisor (or designated department representative) must confirm that all work hours are listed correctly on the timesheet and sign and date the form.

Timesheets are due to the Tar Heel Temps office by midnight the Sunday after Payday Friday. Tar Heel Temps cannot submit their timesheets directly to the Payroll Department. (Deadline dates may shift due to holidays. Refer to the University pay schedule.) 

Tar Heel Temps must be paid at least the State minimum wage ($10.20 per hour). 

Tar Heel Temps charges a service fee of $1.15 per labor hour for each hour the temporary employee works. FICA and Social Security are also included in the charge. 

The formula for calculating the hourly billing rate is: Temp's hourly wage x  1.08358 [for FICA and taxes] + $1.15.

For example: A temporary employee earns $10.20 per hour. The charge to the department will be ($10.20 x  1.08358) + $1.15 = $12.20 per hour.

Tar Heel Temps charges considerably less per labor hour than most external temporary staffing agencies. (Many external agencies charge a service fee 30-60 percent above the temp's pay rate.)

 

Tar Heel Temps will automatically deduct pay and fees on a biweekly basis using the ledger ID and 5-digit account number that the department has supplied. University Departments will receive biweekly customer statements indicating the number of hours worked and the total amount charged to the department. The billing will appear on the department's FBM monthly reports as an account adjustment (under object code 1413 - Internal Temp Service).

Note: Non-University departments may require invoicing for services provided.

If you have questions about billing, please contact the Tar Heel Temps Business Manager.