Fixed Term Faculty Initial Appointments

The following list of documents constitutes what we refer to as the "Standard Order" of paperwork which must be submitted for initial fixed term faculty appointments.

Please scan and attach approved copies of all required forms and documents to the New Employment EPAWeb action:

• AP-2
• Curriculum vita
• Recommendation letter
• School/Department Promotions Committee Report (if applicable)
• Outside letters of recommendation
• AP-2a

An AP-2 form is to be completed for a new appointee who is Exempt for the Personnel Act (EPA) and to effect any subsequent changes in appointment, reappointment, or promotion.  Please verify that information is correct.

The following is the preferred order for presentation of the CV.  In every subheading, list items in reverse chronological order with most recent items first.  Please date the CV so reviewers will know that they have the most recent version and number pages.

• Personal
• Education
• Professional Experience
• Honors
• Bibliography -- on all items, show author order
• • Books and Chapters, including pages
  • Refereed papers/articles, including pages
  • Refereed unpublished oral presentations and/or abstracts
  • Other unrefereed works, including book reviews, dissertations, monographs
• Teaching record
• Grants (source, amount, type of grant, role on project, starting and ending dates)
• Professional Service:
• • To discipline
  • Within UNC-Chapel Hill

Important Note: CVs should not include age, date of birth, marital status, or social security number (SSN). These items are not relevant and should always be omitted from the CV.

Recommendation letter from the Dean to the Provost or from the Chair endorsed by the Dean.

If applicable, include the committee report.

At least two letters must be included.  If more than two are received, include all.

For faculty moving from fixed term to tenure track or tenured, outside letters are required.

For faculty moving from one fixed term position to another fixed term position in a different department and the academic/research focus is different, outside letters are required.

For faculty moving from a tenure track appointment to a fixed term appointment in the same academic department and area of expertise, the Chair has the discretion to waive or alternatively require the two outside letters with the concurrence of the Dean's Office.

No letters are required:

For faculty moving from one fixed term position to another fixed term position within the same academic/clinical department with the same area of expertise.

For retirees at 50% or less (including phased retirees) who are returning to the same academic department and their duties involve the same area of expertise as the previous tenured appointment.

For fixed term positions < 50% FTE.

Following consultation with the Dean's Council, the Chancellor's Cabinet, the Executive Committee of the Faculty Council, and the Board of Trustees, the University has adopted a policy which will implement pre-appointment criminal conviction checks for all newly appointed members of the faculty effective July 1, 2007. These checks will be conducted only at the time of a faculty member's initial appointment and not for currently appointed members of the faculty nor at the time an existing faculty member is reappointed or promoted.

These checks are intended to assure that we do not appoint individuals to faculty positions with prior criminal convictions who pose an unacceptable risk to the University or its employees, students, and visitors. The newly implemented faculty check is identical to what has long been conducted for all new SPA and EPA non-faculty hires.

 

• Tax Cards (send directly to Payroll)
• Payroll Direct Deposit Form (send to Payroll)
• OP1 (keep in dept office)
• Criminal Conviction Check Authorization  (Appointee should send form in sealed envelope marked "confidential" to the appropriate Dean's Office.)
• I-9 forwarded to EEV Coordinators in HR Employment, Classification & Compensation after EEV verification is completed (Write approved EEV number on top of I-9 form.)