Assistant Professor

The following list of documents constitutes what we refer to as the "Standard Order" of paperwork which must be submitted for tenure track reappointments for review and approval through administrative channels. This list relates to and is partially duplicated by the document titled "Dossier:  Format for Tenure Track or Tenured Faculty Review." However, the below guidelines include other administrative documents and forms which in total compose the appointment package but which are not a substantive part of the faculty committee review process.

These documents are required for reappointment of an assistant professor to a second term of three years.

No recommendation for a reappointment or promotion under the provisions of the Tenure Regulations which will confer permanent tenure may be initiated until the faculty member has been in the active employment of the University for at least 18 months.  No such recommendation may be initiated which would have an effective date more than 18 months after its initiation.

Assistant Professors are reviewed in the third year of an initial four-year appointment for reappointment to the second probationary term of three years.  Review for reappointment with tenure must take place 12 months before initial appointment ends and the decision communicated in writing to the faculty member.

The faculty member must be reviewed again in the second year of that three-year appointment at which time the decision to promote to the applicable rank or not to promote is made.  Decisions not to promote must have supporting reasons, including reports of external reviewers.  A report of decision not to promote, with supporting reasons, shall be forwarded through the same administrative channels as the review of the recommendations for an initial appointment of an assistant professor for a probationary term.

An AP-2 form is to be completed for a new appointee who is Exempt for the Personnel Act (EPA) and to effect any subsequent changes in appointment, reappointment, or promotion.  Please verify that information is correct.

 

Recommendation letter from the Dean to the Provost or from the Chair endorsed by the Dean. (mark with tab)

The following is the preferred order for presentation of the CV.  In every subheading, list items in reverse chronological order with most recent items first.  Please date the CV so reviewers willknow that they have the most recent version and number pages.

• Personal
• Education
• Professional experience
• Honors
• Bibliography (show author order)
• • Books & chapters (include pages)
  • Refereed papers/articles (include pages)
  • Refereed unpublished oral presentations and/or abstracts
  • Other unrefereed works (include book reviews, dissertations, monographs)
• Teaching activities:  List courses for the past three years, number of students taught by section. Give names of graduate students supervised, thesis titles, and completion dates for degree work since employment at UNC-CH.  Undergraduate honors projects should be included as well.
• Grants (source, amount, type of grant, role on project, starting and ending dates)
• Professional service
• • To discipline
  • Within UNC-Chapel Hill
• Research statement
• Teaching statement

Please verify that information is correct.

Important Note: CVs should not include age, date of birth, marital status, or social security number (SSN). These items are not relevant and should always be omitted from the CV.

If applicable, include the committee report. 

Summaries should be provided showing quantitative data which evaluates the teaching effectiveness.  (Do not include individual student evaluations or grade sheets.)

Please include an evaluative summary of peer observation of classroom lectures.

Provide any additional information or materials that the school would like to submit but which is not duplicative of the above, e.g., support information on clinical service, and/or administrative duties.

The Reappointment EPAWeb action should have an effective date that is the date the faculty member is due notice of his/her reappointment to the second term (one year in advance of the reappointment decision).  The scheduled rank end date should be updated to reflect the end date at the end of the second three-year probationary term.

Example:  A tenure track Assistant Professor is due notice by 06/30/07 of his/her reappointment effective 07/01/08.  The effective date of the EPAWeb reappointment action should be 07/01/07. The scheduled rank end date would be updated to reflect the end date at the end of the second three-year probationary term which in this case would be 6/30/11. The rank start date remains unchanged since that represents the original date of their appointment to probationary Assistant Professor. And for clarity, in action comments on the EPAWeb action, note both the start and end date of the second probationary term for reference by the Chancellor's Office.

These changes in no way effect the notice requirements for reappointment due tenure track Assistant Professors which is governed by the tenure code.  Using the earlier effective date facilitates tracking actions for appointing departments in EPAWeb.