Probationary Associate Professor with Tenure

The following list of documents constitutes what we refer to as the "Standard Order" of paperwork which must be submitted for tenure track reappointments for review and approval through administrative channels. This list relates to and is partially duplicated by the document titled "Presentation of Tenure Track or Tenured Faculty Dossier to Review Committees. " However, the below guidelines include other administrative documents and forms which in total compose the appointment package but which are not a substantive part of the faculty committee review process.

When a faculty member is given an initial probationary appointment of five years at the rank of Associate Professor without tenure and is reappointed conferring tenure before the completion of the initial appointment, the next review for possible promotion must take place during the fourth year following the effective date of tenure.

Decisions not to promote must have supporting reasons, including reports of external reviewers.  A report of decisions not to promote, with supporting reasons, shall be forwarded through the same administrative channels as the review of the recommendations for an initial appointment of an associate professor for a five-year term.

Tenure Regulations state:

No less than 12 months before the end of a five year probationary term appointment as associate professor, a decision shall be made and communicated in writing to the associate professor as to whether he or she will be reappointed upon expiration of the current term.  This decision shall be made and communicated as provided in Section 2.c. hereof. No decision need then be made as to the rank to be had upon reappointment.  If a decision is made to reappoint and no promotion has been made prior to expiration of the five year term, the associate professor is thereupon reappointed at the rank of associate professor, with permanent tenure.

An AP-2 form is to be completed for a new appointee who is Exempt for the Personnel Act (EPA) and to effect any subsequent changes in appointment, reappointment, or promotion.  Please verify that information is correct.

The following is the preferred order for presentation of the CV.  In every subheading, list items in reverse chronological order with most recent items first.  Please date the CV so reviewers willknow that they have the most recent version and number pages.

• Personal
• Education
• Professional experience
• Honors
• Bibliography (show author order)
• • Books & chapters (include pages)
  • Refereed papers/articles (include pages)
  • Refereed unpublished oral presentations and/or abstracts
  • Other unrefereed works (include book reviews, dissertations, monographs)
• Teaching activities:  List courses for the past three years, number of students taught by section. Give names of graduate students supervised, thesis titles, and completion dates for degree work since employment at UNC-CH.  Undergraduate honors projects should be included as well.
• Grants (source, amount, type of grant, role on project, starting and ending dates)
• Professional service
• • To discipline
  • Within UNC-Chapel Hill
• Research statement
• Teaching statement

Please verify that information is correct.

Important Note: CVs should not include age, date of birth, marital status, or social security number (SSN). These items are not relevant and should always be omitted from the CV.

Recommendation letter from the Dean to the Provost or from the Chair endorsed by the Dean. Evidence of teaching or promise thereof, if not obvious, should be addressed.  For tenured appointments, include the vote of the faculty (yes, no, abstrain). (mark with tab)

If applicable, include the committee report. 

A minimum of four letters of evaluation are required: all four from outside the institution, all from individuals independent of the candidate, two from a list provided by the candidate and two from individuals selected by the Department Chair or Dean, as appropriate.  Ideally, all of the letters should come from  research universities (RU/VH) with very high research activity.

If more than four are received, include all.  Provide a copy of the letter soliciting the recommendations.  (mark with tab) 

Summaries should be provided showing quantitative data which evaluates the teaching effectiveness.  (Do not include individual student evaluations or grade sheets.)

Please include an evaluative summary of peer observation of classroom lectures.

Provide any additional information or materials that the school would like to submit but which is not duplicative of the above, e.g., support information on clinical service, and/or administrative duties.