Assistant Professor

The following list of documents constitutes the "Standard Order" of paperwork to be submitted for review and approval through appropriate administrative channels of a tenure track reappointment of an assistant professor to a second term of three years.  This list relates to and is partially duplicated by the document titled "Dossier:  Format for Tenure Track or Tenured Faculty Review."  Guidelines below include other administrative documents and forms which in total compose the appointment package but which are not a substantive part of the faculty committee review process.

No recommendation for a reappointment or promotion under the provisions of the Tenure Regulations which will confer permanent tenure may be initiated until the faculty member has been in the active employment of the University for at least 18 months.  No such recommendation may be initiated which would have an effective date more than 18 months after its initiation.

Assistant Professors are reviewed in the third year of an initial four-year appointment for reappointment to the second probationary term of three years.  Review for reappointment with tenure must take place 12 months before initial appointment ends and the decision communicated in writing to the faculty member.

The faculty member must be reviewed again in the second year of that three-year appointment at which time the decision to promote to the applicable rank or not to promote is made.  Decisions not to promote must have supporting reasons, including reports of external reviewers.  A report of decision not to promote, with supporting reasons, shall be forwarded through the same administrative channels as the review of the recommendations for an initial appointment of an assistant professor for a probationary term.

An updated AP-2 form should be completed for the current faculty member, who is Exempt from the Personnel Act (EPA) and to effect any subsequent change in reappointment or promotion.  Please verify that information is correct.

Recommendation letter from the Dean to the EVC&P or from the Chair endorsed by the Dean. (mark with tab)

The following is the preferred order for presentation of the CV.  In every subheading, list items in reverse chronological order with most recent items first.  Please date the CV so reviewers will know that they have the most recent version and number pages.

• Personal
• Education
• Professional experience
• Honors
• Bibliography (show author order)
• • Books & chapters (include pages)
  • Refereed papers/articles (include pages)
  • Refereed unpublished oral presentations and/or abstracts
  • Other unrefereed works (include book reviews, dissertations, monographs)
• Teaching activities:  List courses for the past three years, number of students taught by section. Give names of graduate students supervised, thesis titles, and completion dates for degree work since employment at UNC-CH.  Undergraduate honors projects should be included as well.
• Grants (source, amount, type of grant, role on project, starting and ending dates)
• Professional service
• • To discipline
  • Within UNC-Chapel Hill
• Research statement
• Teaching statement

Please verify that information is correct.

Important Note: CVs should not include age, date of birth, marital status, or social security number (SSN). These items are not relevant and should always be omitted from the CV.

If applicable, include the committee report. 

Summaries should be provided showing quantitative data which evaluates the teaching effectiveness.  (Do not include individual student evaluations or grade sheets.)

Please include an evaluative summary of peer observation of classroom lectures.

Provide any additional information or materials that the school would like to submit but which is not duplicative of the above, e.g., support information on clinical service, and/or administrative duties.

The Reappointment EPAWeb action should have an effective date that is the date the faculty member is due notice of his/her reappointment to the second term (one year in advance of the reappointment decision).  The Scheduled End Date should be changed to reflect the end of the secondary three-year probationary term appointment.

Example:  Non-tenured Assistant Professor is due notice by 06/30/07 of his/her reappointment effective 07/01/08. 

Use of the earlier effective date help to facilitate the tracking of actions for appointing departments in EPAWeb and in no way effect the timely notice due for reappointments of tenure track Assistant Professors governed by the tenure code.