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Emergency Loan Program

The Emergency Loan Program was established to provide University employees with an alternative to borrow money for short-term emergency situations. There may be occasions when emergency circumstances, defined as unforeseen, unplanned and unavoidable events, demand immediate attention and require an employee to secure funds on short notice. Examples of situations warranting the use of an emergency loan, may include, but are not limited to: a family medical emergency, threatened foreclosure or eviction from a primary residence, emergency automobile repairs, or termination of utilities.

Permanent EPA or SPA employees with at least 12-months of continuous University service are eligible to apply for an interest free loan of no more than $500. Temporary employees are not eligible for emergency loans. Only one loan will be issued to an employee during a 12-month period. The 12 month period begins on the date the employee receives payment from Disbursement Services. There must have been no previous emergency loans or outstanding loan balances in the previous 12 month period prior to applying for a loan.

Applying for a Loan

Employees who need to apply for an emergency loan must submit an Emergency Loan Request & Authorization for Payroll Deduction form, which includes: identifying information, the circumstances of the request, the amount requested, the proposed plans for repayment using payroll deduction, and a statement of loan terms. The employee shall document there are no other resources available for financial assistance, including his/her lending institution and provide supporting documentation of the need for which the loan is being requested (ex. medical bills, mortgage statement, emergency car repair bill/estimate, or utility statement).

Loan requests are approved by the Emergency Loan Program Coordinator and the Senior Director of Benefits Services. The Benefits Services Department within the Office of Human Resources has appointed a Benefits Consultant as the Emergency Loan Program Coordinator. Benefits Services staff members are available to assist employees with completing the Emergency Loan Program forms.

Repayment of Loans

All loans must be repaid through payroll deduction, not to exceed 10 biweekly pay periods for SPA employees or 5 monthly pay periods for EPA employees. If an employee terminates employment with the University for any reason before the entire loan is repaid, the outstanding balance will be deducted from the employee’s final paycheck. A copy of the Emergency Loan Request & Authorization for Payroll Deduction form is transmitted to Payroll Services to establish the payroll deduction.


All requests for loans from the Emergency Loan Program will be kept confidential. No record of this loan is placed in the employee’s file unless problems are experienced regarding repayment of any loans.