Promotions or Reorganizations Affecting EPA Non-Faculty Positions

The following are two important considerations for Department Heads contemplating a planned reorganization or promotions which directly impact one or more EPA non-faculty positions:

The creation of a substantially new EPA non-faculty position or role for which one or more employees within the work unit may have the requisite qualifications and experience may necessitate an internal competitive search process or alternatively a request to the EEO/ADA Office for waiver of EPA recruitment. The reassignment of duties and responsibilities among individuals at the same job level and status would not typically trigger this requirement. However, Department Heads should consult with the EEO/ADA Officer when contemplating changes that may have equal employment opportunity impacts within their units early in their planning process.

Commitments to individual employees or announcements of proposed organizational changes or promotions should not be communicated until approval for the proposed changes is granted by the relevant administrative approval chain including the Office of the Executive Vice Chancellor and Provost or the Office of the Chancellor depending on the reporting line and the EEO/ADA Office in any event in which an approved competitive recruitment does not occur. To do otherwise may risk the necessity to reverse a communicated job or organizational change.

Circumstances may arise that warrant moving one or more EPA Non-Faculty position(s) and the associated employee(s) occupying the position(s) from one department to another. In order to have this action approved, follow these steps:

• Prepare an EPAWeb Job Change action implementing movement of the person occupying the position in question.
• Submit a memorandum describing the circumstances necessitating the position movement through the appropriate administrative approval chain up to and including the Office of the Executive Vice Chancellor or the Office of the Chancellor for units that report directly to this office. This memo should include an attached organizational chart for the new unit receiving the position depicting the position(s) in question.
• Print a hardcopy of the EPAWeb Job Change action and attach the required memorandum and forward through the administrative approval chain.

The proposed position move will be reviewed and approved/disapproved in EPAWeb based on the administrative review at each level of the approval chain.