Posting Procedures for EPA Non-Faculty Positions

The process to recruit for EPA Non-Faculty positions was revised effective March 13, 2008, with the implementation of the University's online application system, RecruitmentWeb. This new system streamlines the previous paper process converting it to an electronic process that requires electronic submission of an application by interested applicants and electronic submission in lieu of required documentation by the Department during the various stages of the recruitment process, both of which offer many advantages to the Department. Specifically, it allows the Department to grant access to the interview panel to conduct their review of applications electronically and it eliminates the paper process of required documentation (such as preparing and submitting the various Equal Opportunity forms, such as: Equal Opportunity Plan, EOF-1; Interim Equal Opportunity Statement, EOF-2; and Final Equal Opportunity Statement, EOF-3, just to name a few).

Note: any postings that existed prior to March 13, 2008, will not permit electronic submission of applications (the interested applicant would follow the submission process as explained in the "special instructions" section, which are the same instructions previously provided within the advertisement concerning how interested applicants would submit an application, typically via mail or e-mail). In addition, for any postings that existed prior to March 13, 2008, the Department would need to follow the paper process previously in place during the various stages of the recruitment process (only for those postings that the Department submits via RecruitmentWeb on or after March 13, 2008, would RecruitmentWeb allow the Department to complete all steps within the process electronically).

Certain key position information in Position Management within EPAWeb will be automatically extracted for the posting once initiated via RecruitmentWeb. Specifically, the key position information extracted is limited to the following: the working title, the salary range, the position summary, the education, and the experience and qualifications. It will not be possible to edit this information within RecruitmentWeb. Therefore, it is essential that the Department reviews the information in Position Management for completeness, accuracy and desired appearance (grammar, spelling, use of complete sentences, etc.).

Note: if the information for the position was never entered by the Department into Position Management, the Department would need to modify the position appropriately, providing all required information and attaching copies of both the original approval documentation and a current organization chart. For more information, review Creation or Modification of EPA Non-Faculty Positions (within the EPA Non-Faculty Personnel Policies, Procedures and Guidelines, under the section titled Position Classification and Maintenance). It is in the best interest of the Department to review and update position information well in advance of when the Department expects to initiate recruitment, as after the position is created or modified in Position Management it typically takes 3-5 business days for the review and approval process to be completed within Position Management. 

Questions about the information or documentation required within Position Management, should be directed to the EPA Non-Faculty Human Resource Office (the main office telephone number is 919-962-2897). Should you encounter a technical difficulty while attempting to create or modify a position within Position Management, please contact the Help Desk by submitting an Online Help Request (this URL is also linked within EPAWeb, in the upper, righthand corner titled "Remedy").

 

There are materials available that discuss how to utilize RecruitmentWeb. In particular, there is a User Guide, also available within RecruitmentWeb via the Help link. In addition, there is an EPA RecruitmentWeb Training Powerpoint presentation intended for Departments as an introduction to EPA RecruitmentWeb Training (a link to this presentation is provided below). There is also an online computer-based training for Search Committee members.

As mentioned above, for those converted postings (postings that existed prior to March 13, 2008), the Department would need to follow the paper process previously in place during the various stages of the recruitment process.  The Equal Opportunity Office will remove the converted posting when appropriate.

Note: if a position selected within RecruitmentWeb is "flagged" for Position Restudy/Freeze Upon Vacancy (under Position Classification Attributes), the position information may not have been updated completely. In such cases, RecruitmentWeb will not initiate the recruitment process until after the flag is removed. Please review the position information within Position Management to make sure that the position was updated appropriately (for more information, see the section above titled "Review Position Information in Position Management (EPAWeb)").

If you have any questions about the recruitment process or about a converted posting that should be removed, please contact the Equal Opportunity Office (that office telephone number is 919-962-3576 and the general office e-mail is equalopportunity@unc.edu). Should you encounter technical difficulties while attempting to utilize RecruitmentWeb, please contact the Help Desk by submitting an Online Help Request (this URL is also linked within EPAWeb, in the upper, righthand corner titled "Remedy").

 

Roles and routing for EPA RecruitmentWeb actions at the Department and School/VC Unit levels must be assigned.  The announcement to HR Facilitators concerning EPA RecruitmentWeb access and role assignment is available here.  Additional information about designating Department Equal Opportunity Officers is available here.

To request additional or modified access to RecruitmentWeb, the Department must complete the form titled Request for EPA RecruitmentWeb Access. Submit completed forms to the Help Desk via fax at 919-962-8677.

Should you have any questions about this form or current Department access, please contact the Help Desk by submitting an Online Help Request (this URL is also linked within EPAWeb, in the upper, righthand corner titled "Remedy").