|
| Posted to Website: | 01/12/2004 |
Sample Letter - Request for Layoff Approval
Date
ECC Specialist
Employment, Classification & Compensation Department
Office of Human Resources
104 Airport Drive, CB 1045
University Campus
RE: Proposed Layoff of John Doe
Position # 123456
Dear (name of director):
Effective (month, date, year), the Department of (name) is proposing to layoff John Doe, a (classification title) in the laboratory of (principal investigator). The position is currently funded by a (name type of contract, grant or funding). The competitive renewal of this (grant, fund, contract) was not funded. There is no other funding capable of supporting John Doe's (full-time, part-time) position. This position will be abolished upon the effective date of the layoff.
John Doe has been employed in this department since (entry-on-duty date into department) working with (principal investigator) (give brief description of duties).
There are three other employees in this department with the classification of (classification titles). (If there are performance issues, state) Mr. Doe has more state service than two of the employees, however, he received a "Below Good" overall rating on his Annual Performance Management Evaluation in (month, date, year). He received an oral warning for unsatisfactory performance on (month, date, year). I do not think that Mr. Doe has the knowledge and skills necessary to perform the duties of the two employees at the level required for the successful operation of the respective units. (If there are no performance issues, so state) They are listed below with specific duties that the employee is performing to review as a comparison.
Name(s) Position # TSSD PM Rating Field(s) of Expertise*
(Give a comparison of the duties performed by the employees named above and the layoff candidate. Specify duties that justify not selecting the above named employees over the layoff candidate.)
There are two vacant positions (position #) in the Department of (name) which will be abolished prior to the effective date of the layoff. (All vacant positions in the classification being laid off must be abolished or justification be made as to why the layoff candidate can not be placed in the vacant position.)
(Specify information regarding any probationary employee or trainee.)
Please advise if this proposal is in compliance with the State and University regulations for SPA employees. I will notify your office immediately should funding become available to support Mr. Doe's salary prior to the effective date of the layoff.
Department Head
PLEASE NOTE: If the layoff is with the Department within the School of Medicine, you must send a copy of this letter requesting approval of layoff to the Dean's Office.
REMEMBER: Once the layoff request has been approved by ECC Specialist, an employee must be informed by letter of the layoff situation at least 30 calendar days in advance of the actual layoff date. An oral notification is encouraged at the time the potential layoff situation is recognized.
|
