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Leave PTO Payouts & Transfers

The two documents attached below summarize the appropriate actions for payout, transfer, or forfeiture of various leave and paid time off programs for SPA employees.

“Accruals & Payouts for Certain Leave/PTO Programs” provides information regarding:

      • Compensatory Time Off (SPA non-exempt)
      • Compensatory Time (SPA exempt)
      • Adverse Weather ETO
      • Travel Time ETO
      • On-Call Time Off
      • Holiday ETO
      • Paid Leave Awards

“Leave/PTO Payouts & Transfers for SPA Terminations” provides information regarding:

      • Vacation Leave
      • Bonus Leave
      • Sick Leave
      • Voluntary Shared Leave
      • Adverse Weather Leave (Condition I & II Payback)
      • Community Service Leave
      • Military Leave
      • Family & Medical Leave
      • Family Illness Leave

for the following separation reasons:

      • Promotion / Reclassification in Same Department (no change in FLSA exemption status)
      • Position Changes Wage-Hour Status
      • Transfer to Another University Department
      • Transfer to Another State Agency or UNC Institution (SPA)
      • Direct Rehire from SPA to EPA within University
      • Hired as EPA at another UNC Institution
      • Transfer to UNC Hospitals
      • Transfer to State Community College or Public School
      • Resignation / Dismissal / Death / or other Separation Outside the State System
      • Service or Early Retirement
      • Layoff

For details regarding personnel actions required for these payouts, transfers, or forfeitures, refer to resources on the TIM Website.

Related subjects

Time Information Management (TIM) Project Web Site [link]

Determining Time Worked

Related forms

Accruals & Payouts for Certain Leave/PTO Programs [pdf] External Resource PDF Document

Leave/PTO Payouts & Transfers for SPA Terminations [pdf] External Resource PDF Document