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Veterans’ Preference

Policy Statement

In appreciation for their service to their country, and in recognition of the time and advantage lost toward the pursuit of a civilian career, veterans shall be granted preference in University employment. The preference and service calculations defined below shall apply to eligible veterans and eligible spouses/dependents in initial employment, subsequent employment, promotions, reassignments, lateral transfers and layoffs.

Audience

This policy applies to eligible veterans and eligible spouses/dependents applying for

  • employment
  • subsequent employment
  • promotions
  • reassignments
  • lateral transfers

Departments are responsible for adhering to this policy when making hiring and layoff decisions involving eligible veterans and eligible spouses/dependents.

Policy Details

Applicants/employees who are eligible veterans or eligible spouses/dependents shall receive priority employment consideration when competing with applicants with substantially equal qualifications who are not State employees as defined in this policy. In order to claim veterans’ preference, eligible veterans and eligible spouses/dependents must meet the minimum training and experience requirements for the position and must be capable of performing the duties assigned to the position.

Eligible veterans shall also receive military service credit as defined in this policy as it applies to training and experience in hiring decisions and as it applies to calculation of total State service in determining layoff selection.

Preference in Hiring Selection Process

An eligible veteran or eligible spouse/dependent who is not a current State employee shall be hired when overall qualifications are substantially equal to the non-eligible persons in the most qualified applicant pool who do not have a priority described below.

If the selection decision is between an eligible veteran or eligible spouse/dependent who is not a State employee and a substantially equal applicant with a priority described below, the applicant with the priority described below shall be selected.

  • A qualified current State employee who has completed the probationary period seeking a promotion.
  • A qualified State employee with layoff reemployment priority.
  • An employee returning from workers’ compensation leave or military leave.
  • A qualified employee separated from an exempt policy-making or exempt managerial position for reasons other than just cause.

For eligible veterans or eligible spouse/dependents who are current State employees seeking promotion, reassignment or lateral transfer, the eligible person competes with all other applicants who have substantially equal qualifications.

Eligible veterans may receive additional training and experience credit as described below.

Calculating Training and Experience Credit for Hiring Priority

For all military service, training and experience bearing a reasonable functional relationship to the knowledge, skills and abilities required for a position, eligible veterans shall receive training and experience credit on a year-for-year and month-for-month basis.

If a veteran applying for a University position (initial employment, subsequent employment, promotion, reassignment or lateral transfer) has fewer than four years of job-related military service beyond that required to meet the minimum qualifications, additional experience credit may be granted for non-related military service. This training and experience credit shall be calculated as follows:

  • Identify the minimum qualifications required for the position.
  • Determine the amount of job-related military service possessed by the eligible veteran.
  • If the eligible veteran has more than four years of job-related military service above the minimum qualifications, no additional experience credit may be claimed.
  • However, if the eligible veteran has less than four years of job-related military service above the minimum qualifications, the veteran may receive, on a year-for-year and month-for-month basis, additional experience credit for unrelated military service until the combined job-related and unrelated service above the minimum qualifications equals four years.

Calculating State Service Credit for Layoff Priority

When calculating State service during a layoff determination process, an eligible veteran shall be accorded one year of State service for each year or fraction thereof of military service, up to a maximum of five years credit.

Appeals

Refer to the SHRA (SPA) Employee Grievance Policy for information on applicable appeals rights related to veterans status.

Procedures

To claim veterans’ preference, all eligible persons shall submit a DD Form 214, Certificate of Release or Discharge from Active Duty, to the Office of Human Resources (OHR) either during the application process or on a later date as applicable. OHR shall verify eligibility.

Definitions

eligible spouse/dependent: the spouse of a disabled veteran; the spouse of a veteran who suffered a disabling injury for service-related reasons during peacetime; the surviving spouse or dependent of a veteran who died on active duty during a period of war either directly or indirectly as a result of such service; the surviving spouse or dependent of a person who died for service-related reasons during peacetime

eligible veteran: a veteran who served during a period of war or who suffered a disabling injury for service-related reasons during peacetime

period of war: December 7, 1941 through May 15, 1975; June 6, 1983 through December 1, 1987; December 20, 1989 through January 31, 1990; August 2, 1990 through the date approved by Congress or the President as the ending date for hostilities for the War on Terrorism; any other campaign, expedition or engagement for which a campaign badge or medal is authorized by the U.S. Department of Defense

substantially equal qualifications: job-related qualifications shared by more than one applicant rendering the hiring department incapable of making a reasonable determination that the qualifications held by one applicant are significantly better suited for the position than those held by another applicant

veteran: a person who served in the armed forces of the United States on active duty for reasons other than training and was discharged under other than dishonorable conditions

Reason For Policy

State law requires that an employment preference be given for having served in the armed forces of the United States on active duty, for reasons other than training, during periods of war or any other campaign, expedition or engagement for which a campaign badge or medal is authorized by the United States Department of Defense.

Roles And Responsibilities

hiring department: ensure that eligible veterans and eligible spouses/dependents are granted appropriate preference and applicable experience and service credit when considering employment, subsequent employment, promotion, reassignment, lateral transfer and layoff.

Related Regulations, Statutes, And Related Policies

Layoff (SHRA)

Recruitment and Hiring Policy for SHRA (SPA) Permanent Employment

SHRA (SPA) Employee Grievance Policy

Contacts

Subject Contact Telephone Email
Veterans’ Preference OHR Employment Consultant assigned to the department Refer to HR Connect for contact information Refer to HR Connect for contact information

Forms

DD Form 214, Certificate of Release or Discharge from Active Duty