FAQ: Policy on Unpaid Volunteers, Interns and Visiting Scholars
Below are frequently asked questions (FAQs) related to the policy on unpaid volunteers, interns, and visiting scholars.
Engagement of an unpaid volunteer, intern or visiting scholar requires the advance approval of Employment and Staffing in the Office of Human Resources (OHR). The following procedures apply:
- Department completes the Unpaid Volunteer, Intern and Visiting Scholar Form
- Department faxes or mails the Unpaid Volunteer, Intern and Visiting Scholar Form to Talent Acquisition Partner.
- Talent Acquisition Partner reviews forms and consults with department.
- If request complies with policy and is conditionally approved, HR Representative sends invitation for the unpaid volunteer, intern or visiting scholar to complete a background check.
- Once background check results are returned to the Talent Acquisition Partner, Partner communicates results to department.
- If results allow for engagement of unpaid volunteer, intern or visiting scholar, Talent Acquisition Partner emails department with final written approval.
- Department obtains the volunteer/intern/visiting scholar’s signature for the Release of Liability for Volunteers, Interns and Visiting Scholars.
- Department retains Unpaid Volunteer, Intern and Visiting Scholar Form, the Release of Liability for Volunteers, Interns and Visiting Scholars, and email approval on record in department files.
a. The basic (i.e. the basic rate) background check will be completed without a Federal Debarment check or a driving check. The background check will be performed to confirm that the international visiting scholar has no criminal background in the United States.
b. The background check is necessary because background checks are not completed as part of the International Student and Scholar Services (ISSS) process for international visiting scholars. ISSS does not have access to any background or security checks that may be performed by a U.S. Embassy and/or U.S. Customs and Border Protection.