To: HR Officers and Secondary Contacts
From: Noreen Montgomery, Senior Director Employment & Staffing
Ioana Costant, Director-UNC Global, ISSS
Please review and reinforce the following information with your campus I-9 preparers.
Effective Jan. 1, 2022, all new students with an F-1 or J-1 visa must complete the check-in process with UNC International Student and Scholar Services (ISSS) prior to beginning on-campus employment. This change is being made so the University can ensure full compliance with E-Verify requirements.
As an E-Verify employer, the University must create an E-Verify case for all new hires and rehires within three business days of the date of hire. In order for employment eligibility to be verified through the E-Verify system, F-1 and J-1 students must be registered in SEVIS (The Department of Homeland Security’s Student and Exchange Visitors Information System) at the time an E-Verify case is created.
Completing the ISSS check-in process and confirming registration status in SEVIS ensures that all students’ employment eligibility can be verified within federally mandated deadlines.
ISSS Check-in Process
The ISSS check-in process is comprised of the following steps, all of which must be completed prior to a student beginning work on campus. As a reminder, students cannot begin the check-in process prior to entering the U.S.
- Students complete their part of the check-in process via ConnectCarolina.
- ISSS reviews the student’s check-in documents and verifies enrollment status in ConnectCarolina.
- ISSS completes the registration process in SEVIS (this can take up to 2 weeks to process).
- Students receive an email notification from ISSS confirming registration in SEVIS.
Note: This process is only required for new students and does not apply to continuing students. Review the Form I-20 and if the program start date is for the upcoming semester, the student must go through the ISSS check-in process and receive the confirmation email prior to beginning work. Students with a program start date for a previous semester do not need to check-in again with ISSS.
Impact on the Form I-9 and E-Verify Process
Effective Jan. 1, 2022, all new students with an F-1 or J-1 visa must present the SEVIS registration confirmation email from ISSS to the hiring department prior to beginning on-campus employment.
Campus I-9 preparers must upload a copy of the confirmation email to the OnDocs tab of the employee’s electronic Form I-9 using the “Other” document type designation prior to completing Section 2 and marking the I-9 complete in LawLogix.
If you should have any questions regarding this information, please contact Rachel Cameron, I-9 Compliance Supervisor, at (919) 843-8544 or firstname.lastname@example.org.
For general Form I-9 information and resources, refer to the Form I-9 Information for Departments webpage. For general Form I-9 guidance and assistance, please contact the OHR I-9 unit at (919) 962-0985 or email@example.com.
For detailed information on the ISSS check-in process or visa related questions, contact UNC International Student and Scholar Services (ISSS) at 919-962-5661 or via email at firstname.lastname@example.org, or visit the ISSS website at https://isss.unc.edu/newstudent/step9/.