Dear Faculty and Staff,
I am pleased to announce that, in accordance with Governor Cooper’s June 6 Executive Order 262, UNC System President Hans and Chancellor Guskiewicz have authorized our campus to provide paid Personal Observance Leave to ensure that University employees have an opportunity to observe days of personal, cultural or religious importance.
This leave will be available for SHRA and EHRA non-faculty staff and for faculty who earn leave. Full-time employees will receive eight (8) hours of Personal Observance Leave each calendar year. Part-time employees who work at least half time are eligible for this leave and will receive a prorated amount based on their number of hours compared to a full-time schedule.
Personal Observance Leave is available only to permanent, probationary, and time-limited employees. Temporary employees, interns, and contractors are not eligible for Personal Observance Leave.
Using Personal Observance Leave
Employees may use Personal Observance Leave for any single day of personal significance. This includes, but is not limited to, days of cultural or religious importance. The day used for Personal Observance Leave does not have to be a day from the employee’s own religious or cultural background.
Consistent with other types of leave, supervisory approval is needed before employees may use the leave; supervisors are encouraged to accommodate employees. In considering a request to take Personal Observance Leave, supervisors must not question whether an employee’s identification of a particular day for Personal Observance Leave is sincere and legitimate.
Additional provisions applicable to Personal Observance Leave include:
- Leave is available to eligible employees annually on a calendar-year basis.
- It must be taken by the end of the calendar year; otherwise, this leave expires and cannot be carried into the next calendar year.
- All eight (8) hours of this leave must be used in one work shift.
- Personal Observance Leave has no cash value and cannot be converted into retirement credit. Employees will not be paid for unused Personal Observance Leave at separation.
- This leave cannot be applied to existing negative leave balances.
- It cannot be donated under the Voluntary Shared Leave policy.
- Leave may not be used for the same purposes as sick leave.
This leave will be available immediately and is reflected as an option in TIM. For more information about Personal Observance Leave, please visit the Leave & Holidays page of the HR at UNC website.
COVID-19 Booster Incentive Leave
Additionally, per the extension of the Governor’s May 4 executive order, eligible UNC System employees who provide documentation of receiving their first COVID-19 booster prior to Aug. 31, 2022 will get an extra eight (8) hours of paid leave (prorated for part-time employees). This special leave is available for use now and will expire March 31, 2023. For details on eligibility and how to use this leave, please visit the COVID-19 Leave Information page of the HR at UNC website.
For questions about either type of leave, please contact the Benefits and Leave Administration team at firstname.lastname@example.org.
I hope everyone is keeping cool in the North Carolina heat and finding ways to enjoy the summer.
Vice Chancellor, Human Resources and Equal Opportunity and Compliance