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Important information for hiring managers, including policies regarding background checks, diversity and equal opportunity, search committees, hiring forms and hiring procedures.

The Carolina Hiring Playbook is a tool created to help HR representatives, hiring managers and other members of the Carolina community navigate our improved hiring process for permanent, non-faculty positions (SHRA and EHRA non-faculty). The Playbook will continue to be updated to reflect policy changes and incorporate further improvements.

The University strives to create a welcoming and safe environment for all individuals. Consistent with this goal, the University will not employ individuals or appoint unpaid affiliates with prior criminal convictions or driving records (when applicable) who are determined to pose an unacceptable safety risk to the University or its employees, students and visitors. The University’s background check process is intended to identify the presence of any such circumstances and to provide a basis for making good faith and sound determinations as to whether such matters rise to the level barring appointment.

View the UNC-Chapel Hill Background Check Policy

The UNC System policy prohibits compelled speech in hiring, admission, or promotion/tenure. For information on how to apply the policy, refer to the Compelled Speech Prohibition webpage.
The University is committed to ensuring non-discrimination in employment such that employment opportunities and decisions are based on the skill and ability of the individual. In furtherance of this commitment and in compliance with applicable laws, the Office of Human Resources is responsible for monitoring search and recruitment efforts at the University.

Consistent with this principle and applicable laws, the University does not discriminate with respect to employment terms and conditions on the basis of race, color, gender, national origin, age, religion, creed, disability, veterans’ status, sexual orientation, gender identity or gender expression. This policy ensures that only relevant factors are considered and that equitable and consistent standards are applied to all personnel actions. More information and a copy of the University’s SHRA Equal Opportunity Plans are available on the Equal Opportunity and Compliance Office website.

The diversity of our staff brings strength to the University. Our focus on diversity with each search, gives us the opportunity to hire, attract and retain the talented staff we want and need to continue our legacy of excellence. An online training module for Supervisors and Search Committees is available and provides valuable information, helpful advice and proven techniques to enable our search committees to run more efficiently. This Conducting a Fair and Diverse Search training is encouraged for SHRA recruitment.

Learn more about hiring faculty and view related policies on the Faculty Recruitment & Employment webpage.
Learn more about the procedure and documentation required in hiring EHRA Non-Faculty employees at UNC-Chapel Hill.

Visit the Student Employment website for more information.

HR representatives are responsible for ensuring that each university employee completes employment forms – including the federal W-4 tax form, direct-deposit form, Conditions of Employment form, and the Form I-9 Employment Eligibility Verification – upon hire.

The University requires the use of PeopleAdmin to manage the recruitment process for all temporary (SHRA, EHRA Non-Faculty & Visiting/Part-Time Faculty) and permanent (EHRA Faculty and Non-Faculty) positions. PeopleAdmin is a web-based recruitment and application tracking system.

Setting Up PeopleAdmin

Individuals and departments can gain initial access or remove access to PeopleAdmin by contacting the Human Resources (HR) Applications Support Help Desk or through forms available from the PeopleAdmin User Guide. For assistance from Human Resources, please submit an online help request or call 919-962-HELP.

Accessing PeopleAdmin

Employees can access PeopleAdmin by visiting and logging in with your University Onyen and password. If you need assistance with your Onyen, please contact ITS Onyen Services. Users can also access PeopleAdmin from off-campus locations.

Training for PeopleAdmin

For information regarding PeopleAdmin training options, please contact your Talent Acquisition Partner, or use the following resources:

User Help & Technical Support

You may request technical support assistance by either submitting an online help request or by contacting the ITS Response Center at 919-962-HELP.  Your request will be recorded and routed to the Business Systems Help Desk.

All hiring for EHRA non-faculty employees should be done through the use of a search committee that works closely with the department’s Talent Acquisition Partner. The committee should receive a charge setting forth the expectations for the position and the search committee’s role in helping fill the position. Typically, for Faculty searches, the Dean appoints the search committee and gives the charge. Check with your school for the internal guidelines for faculty searches.
Workflow charts that diagram the flow of processing postings and hiring & selection proposals for each position type can be accessed by clicking the appropriate link below.

Hiring Policies