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Manager Toolkit

Below are links to policies and forms that are often used by supervisors at UNC-Chapel Hill.

 

See the New Hire Packages section of the HR Toolkit for related forms and links.
To aid in recruiting and/or retaining employees in hard-to-fill EHRA positions that are necessary to carry out mission-critical services and initiatives, the University allows for Sign-on and Retention bonuses, subject to specific eligibility requirements outlined in the EHRA Non-Salary And Deferred Compensation policy. This policy also allows for Performance bonuses to recognize merit and reward exceptional performance and effectiveness.

Administrative note: Please use the corresponding account code when entering bonus payment actions:
EHRA Sign-on Bonus 514942
EHRA Retention Bonus 514943
EHRA Performance Bonus 514944

For forms and more information, see the EHRA Performance Bonus webpage.

This is a comparison chart to outline the difference between furloughs and a reduction in force, including policy information and applicable resources.

The Office of Human Resources offers many opportunities for supervisors and managers to learn new skills and to develop existing skills. New supervisors are encouraged to start with the required trainings and follow up with the suggested courses. For more experienced supervisors and managers, there are many courses focusing on areas such as interpersonal competencies, organization development, and performance management.

Below are templates for commonly-used SHRA job titles which managers may use as a framework for building their own descriptions. This material is not intended to represent a completed position description; it is meant as a job aid to provide a foundation for writing a detailed individual description.

Managers can use the following steps to view position descriptions for their employees:

  1. Log in to ConnectCarolina at connectcarolina.unc.edu.
  2. Select Self Service at the top left of the screen.
  3. Click the Manager WorkCenter tile.
  4. Select My Team’s Jobs from the menu on the left.
  5. Click the Select button by your employee’s name to see more detail on the employee’s active jobs.
    • If you’re a manager who has more than one job: You’ll see the Select Your Job drop-down box. After choosing your job, click the Refresh Employees box to see your employees for that particular job. If you only have one job, you won’t see the drop-down box.
    • To view indirect reports: Click the [+] beside an employee’s name to see your indirect reports.
    • If you have employees with more than one job: If you see an employee’s name listed more than once, it means that the employee has more than one job, and you can see what it is in the Job Title column. You’ll only be able to see your employee’s position description for the jobs that report to you, not for other secondary jobs that report to a different manager.
  6. Click the Position Description button to view the employee’s position description.
  7. The position description will automatically display in a separate browser window as a PDF and will also be downloaded in a Word format to your computer.
    • Please ensure that your browser’s pop-up blocker settings allow the position description to be displayed.
Salary adjustment forms (Rainbow forms) are found in the HR Toolkit.

For EHRA employees (faculty and non-faculty)

  • HR Toolkit > Forms section > EHRA Non-Faculty Forms toggle > EHRA Salary Adjustment Form (aka “Rainbow Form” – Updated 3-15-2024)
  • This EHRA form applies to both EHRA Non-Faculty and Faculty employees

For SHRA employees

  • HR Toolkit > Forms section > Career Banding toggle > SHRA Salary Adjustment form (aka “Rainbow Form”)
To aid in the recruitment of middle or late career applicants to positions that the University has identified as critical to the agency mission and for which the agency has documented recruitment difficulty attracting qualified applicants or for applicants to “middle management positions,” the State permits the University in certain circumstances to provide one-time recruitment incentive leave for new SHRA hires.

To aid in recruiting and/or retaining employees in hard-to-fill SHRA positions that are necessary to carry out mission-critical services and initiatives, the University allows for Sign-on and Retention bonuses, subject to specific eligibility requirements outlined in the SHRA Sign-on and Retention Bonuses policy.

Administrative note: Please use the corresponding account code when entering bonus payment actions:
SHRA Sign-on Bonus 514940
SHRA Retention Bonus 514941

It is the University’s goal to achieve and sustain a reduction in layers of supervisory management. This goal originates from the recommendations of the Bain Report and carried forward to the University’s CarolinaCounts initiative. Reduced layers of management are expected to enhance University‐wide communication, which can be adversely impacted by excessive layers of supervisory management, as well as improve efficiency and economies of scale with regard to supervisory resources. By increasing the number of employees currently managed by an individual supervisor, a reduction of managerial layers and an increase in spans of control within each Department and School/Division can be realized.