PeopleAdmin: Frequently Asked Questions (FAQs)

In order to begin the application process, applicants may either:

Click on Create Account on the left navigation panel on the unc.peopleadmin.com site. Once an account has been created, applicants may search postings and begin the application process by selecting Apply to this Job. Applicants will then be guided through the application process. When viewing the posting details of a position, select Apply to this Job. Applicants will then be guided through the application process.

NOTE: The application process is not complete until the applicant has certified and submitted their application. Applicants will receive a confirmation number after a successful submission.

The Careers at Carolina notification feature is available to individuals who would like to be notified when specific employment opportunities of interest become available at UNC-Chapel Hill.  Once subscribed to the feature, you will begin receiving notifications via email when positions of interest are posted on the Office of Human Resources (OHR) website.  To subscribe to Careers at Carolina notifications, please visit the following website: https://unc.peopleadmin.com/interest_cards.  You will be required to provide your name and email address, in addition to selecting job categories in which you have interest.  If you have already created an account with us, simply log in, indicate which job categories you are interested in, and click “Subscribe”.

No. You can begin receiving Careers at Carolina notifications by providing your name and email address, in addition to selecting job categories in which you have interest.  If you have already created an account with us, simply log in, indicate which job categories you are interested in, and click “Subscribe”.

From the Login screen click the forgot your username or password link located next to the login button. To retrieve your User name you will need to enter your email address. To set a new password you will need to enter your username. You will then be sent an email with instructions on how to proceed.

Please contact the Employment & Staffing Department at (919) 843-2300 between 8 a.m. and 5 p.m., Monday through Friday, to arrange for assistance. (Por favor, Llame al Departamento de Employment y Staffing a (919) 843-2300 entre las 8 a.m. y 5 p.m., Lunes a Viernes, para hacer planes para asistencia.)

Permanent Faculty and Permanent Instructional/Research/Executive (EHRA Non-Faculty) positions are open to receive applications for a minimum of 30 – 45 days, depending on appointment type.

Permanent Staff (SHRA) positions are open to receive applications for a minimum of 5 business days. Temporary positions are open to receive applications for a minimum of 3 calendar days.

The hiring department determines the length of time a position is open. Each position’s closing date is shown on the job posting.  Jobs cannot be viewed and applications cannot be submitted after 11:59 p.m. EST/EDT on the closing date. *Note: Positions that are Open Until Filled are subject to close without warning after the minimum posting timeframe has elapsed.

For Temp-SHRA positions only, departments decide which application(s) they are willing to accept from applicants [SHRA Application <or SHRA Application (Short Form) – Quick Apply].  Most departments will only select one application, which will open after an applicant selects Apply for this Job.

However, if a department is willing to accept either application, then the applicant is given the option to choose which application they wish complete. Both applications are given equal weight and consideration. Please note: once you select an application, you will not be able to change your application choice for the position.

The SHRA Application contains specific sections for Education, Experience, and Additional Information, whereas the SHRA Application (Short Form) does not. If an applicant completes the SHRA Application (Short Form), it is suggested they attach a resume to provide education and experience details.

To navigate through the application, use the Prev, Save Changes, Next buttons. To skip to any section of the application, use the drop down panel and select Go.

Prev will save any changes and take you to the previous page of the application. Next will save any changes and take you to the next page of the application. Save changes will save changes and keep you on the same page of the application. Use the drop down panel to select a specific section of the application (ie. Personal Information, Documents Needed to Apply, Check for Errors and Submit) and click Go to move to the section of the application. Selecting Go will save any information on the page.

If a department is willing to accept a resume as part of the application materials, then the applicant will have the opportunity to upload or create a resume in the Documents needed to Apply section of the application.

The maximum allowable document size for an individual attachment is 9MB.

Document types that are supported as attachment include .doc, .docx, .pdf,.rtf,.rtx,.txt,.tiff,.tif,.jpeg,.jpe,.jpg.,png,.xls and .xlsx. All documents uploaded will be converted to .pdf for security.

No. Applications may only be filled out when an applicant selects Apply to this Position. Please note, you will not be considered for a position until you certify and submit your application materials. Applicants will receive a confirmation number when an application is successfully submitted.

No. Applicants must identify a specific position in order to submit an application. Applicants must select Apply to this Position and certify and submit application materials in order to be considered. Applicants will receive a confirmation number when an application is successfully submitted.

If you realize pertinent information was left out of your application materials after submission, you may request your application/documentation be made available for you to update. If the position is still open to receive applications and it is deemed appropriate, your application may be updated and resubmitted. If the position closing date has passed, then updates to application materials may not be made in the system. 

To request your application/documentation be made available for updating:

SHRA Staff (Permanent & Temporary) and EHRA Non-Faculty (Permanent & Temporary):
Contact the Office of Human Resources at (919) 843-2300 or email employment@unc.edu

Permanent and Visiting/Part-time Faculty:
Contact Academic Personnel at (919) 962-1091

No. Once you have completed your online application, it is stored electronically. As you select positions to apply for, you will have the option to update your online application before applying.  Additional information which may be necessary for the specific position for which you are applying, such as resume, cover letter, and/or responses to supplemental questions, will be noted in the posting announcements. Further, as part of the Check for Errors and Submit section of the application, the system will give you an error message if any area of your application is incomplete.

Your online applicant profile will remain in the system indefinitely.

Your application to a specific position will remain in the system until you archive it (by using the Archive link located below the job title) or until the postings have been purged from the system.  Postings will be purged after 3 years.

When an applicant applies for a position and has met the training and experience requirements, their application will be submitted to the hiring supervisor for further review. If an applicant does not meet the training and experience requirements, their application will not be referred to the department.

Applicants may review the status of their application on the Your Applications section of the applicant site.

Applicants will receive a confirmation message and email if their application is referred to the hiring department. The hiring department reviews submitted applications and determines which applicants will be offered an interview. They will contact those applicants directly.

A status of “In Progress” means your application has been referred to the department for their review. When an applicant applies for a position and has met the department’s training and experience for the position, their application will be submitted to the hiring supervisor.

When an applicant applies for a position and the education, experience, skills, and/or work history do not meet the department’s training and experience requirements for the position, the application will not be referred to the hiring supervisor for review.

Applicants for Permanent and Temporary Staff (SHRA) positions or Permanent and Temporary Instructional/Research/Executive (EHRA Non-Faculty) positions may contact Employment & Staffing at (919) 843-2300 or employment@unc.edu for additional information if their application has not been referred. Applicants for Permanent and/or Visiting/Part-time Faculty positions may contact Academic Personnel at (919) 962-1091.

Yes. A criminal conviction does not in and of itself prevent you from being employed by the University. The nature of some convictions, however, may cause certain positions to be unavailable to you. The University will conduct a background check on all new employees (permanent, temporary, transfer and promotional) prior to that candidate’s first scheduled day of work.

Failure to completely disclose information about a criminal conviction on an employment application or on an authorization form for a background check is considered falsification of the employment application and will result in you not being eligible for employment at the University.

If you have served in the U.S. Military, are the spouse of a veteran who died or was disabled from service-connected circumstances, or are a dependent of a veteran who died from service-connected circumstances, you are invited to complete the Veteran’s Preference section of the application.  This section is voluntary.

No. The University uses its own Application for Staff Employment. The State of North Carolina application is not used by the University.

Yes, the recruitment system is in compliance with ADA standards for the visually impaired.

Contact Employment & Staffing at (919) 843-2300 between 8 a.m. and 5 p.m., Monday through Friday, to request special assistance.

It’s possible you may be experiencing a problem specific to your computer or Internet connection. You should try and access our system from a computer at another location (such as a public library, work, or a friend or family member’s home) to eliminate the possibility of problems with your own computer or Internet access.

We cannot assist you in troubleshooting individual computer problems. If you experience problems after attempting to access our system from more than one computer at different locations, please report the problem to Employment & Staffing. Current UNC-Chapel Hill employees can also use on-campus computer labs for access, and visitors to UNC libraries can also access some computers.

Submit any comments or suggestions to the Office of Human Resources by email at employment@unc.edu.