To ensure such compliance, the Office of the Provost, in conjunction with the Finance department, has established the following policy:

• All persons designated as teaching (not including student teaching assistants), co-teaching, or working with students who earn credit for the course, must have a faculty appointment.
• Faculty hired to teach for academic credit cannot be paid as Independent Contractors. Faculty salaries must be paid through the university’s Payroll office.
• Faculty listed as “zero salary” may not be paid via invoice to third party consulting agencies. They must be paid in one-time payments through the university’s Payroll office.
• To learn more about Faculty Credentialing Requirements, see information on Minimum Faculty Credentialing Requirements for Instruction of Academic Credit Courses.

Consistent with the University’s Faculty Pay Policy, all individuals assigned as an Instructor with 10% or more responsibility for the overall effort for the course section must hold an active faculty appointment at the University of North Carolina at Chapel Hill (tenured, tenure-track, fixed term, part-time, temporary, etc.) during any term in which they teach. Those responsible for less than 10% of the total effort for the course section may be required to have a faculty appointment or meet other standards at the discretion of the dean. This applies to individuals who are currently employed by the University with a primary appointment in a non-faculty position, including administrators, student support services, post-doctoral, and other professionals. The academic unit that assigns a non-faculty employee to a teaching role must ensure that the employee has an active secondary faculty appointment.

Salary-increase requests must be documented on the EHRA Salary Adjustment form (aka “Rainbow form”), which can be found in the HR Toolkit > Forms section > EHRA Non-Faculty Forms toggle > EHRA Salary Adjustment Form (aka “Rainbow Form” – Updated 3-15-2024). This EHRA form applies to both EHRA Faculty and Non-Faculty employees.

1. Salary Adjustments
   • All requests should be emailed to ehracomprequests@unc.edu using the Faculty Salary Increase Request Form.
   • An increase resulting from a change in contract period (i.e., nine-month to twelve-month appointment conversions), or FTE adjustments where the pay-rate does not change is not subject to pre-approval.
2. Exceeding the Established Salary Range
• Instances in which the salary of any EHRA employee is requested to exceed the established salary range must also be submitted for pre-approval.

Document required: Faculty Salary Increase Request Form

Please note:

• Calculations of the percentage (%) increase amount are based on the employee’s previous June 30 base salary and not their July 1 or current salary.
• Approved required documentation must be attached to a ConnectCarolina salary action routed through normal administrative channels electronically to the Office of the Provost.

Except when correcting an administrative error or other exceptional circumstances, salary increases are authorized only on a current and not a retroactive basis. This includes salary increases that are below the current thresholds; OHR will allow a one-month retroactive effective date in extenuating circumstances.

Actions requiring System Office approval of faculty increases will be allowed an effective date as early as the first of the calendar month in which approval is given by the requisite authority (BOG or President).

Quarterly salary increase reports are required to:

• Office of State Personnel
• Office of State Budget and Management
• Fiscal Research Division

The UNC System Office will continue to collect and compile the system-wide report.

Allocations from the fund shall be made for salary increases at the discretion of the President of The University of North Carolina only for the purpose of recruiting and retaining faculty members as necessary at constituent institutions. The procedures previously established for the Faculty Recruiting and Retention Fund will continue.

Compensation ePars cannot be approved during lockout, unless there are extenuating circumstances and a payroll exception is being requested. These requests will be reviewed on a case-by-case basis.

For OHR to approve an ePar during payroll lockout in which a payroll exception is being requested, you will need to:

• Submit a ticket request in ServiceNow with the payroll exception sheet attached.
• Forward to the EHRA lead in Payroll Services and your assigned HR Consultant the email you receive notifying you that the ticket has been opened.
• Once the email forward is received, OHR can approve the ePar.

Note: This process occurs only in rare and unique circumstances.

Faculty members employed through the use of a “B” visa will continue to be paid as Independent Contractors. These are faculty employees who are still working in their home country and who come to work at UNC for a very brief period (a few hours to a few days). Work visas are not appropriate for these employees due to the brevity of the visit.

The UNC-Chapel Hill Payroll Office requires direct deposit to a U.S. bank account. Faculty who conduct all of their work from their home country (outside of the U.S.), shall continue to be paid as Independent Contractors or via a vendor invoice if they do not have a U.S. bank account.

In complying with this policy, schools will at times need to distinguish between guest lecturers and those co-teaching a course. For the purpose of this policy we consider those teaching or co-teaching a class to have oversight and input on the class. They influence the grades, contribute to the curriculum, and assign the projects and tasks. If a guest lecturer leads more than 10% of the class time for a course or engages in the activities above, the school should consider him/her “teaching or co-teaching” and the school must then comply with the requirements for faculty appointments as noted above.

If you have questions about non-resident alien faculty payments, you may contact the Non-Resident Alien Compliance division of the Payroll office at 919-962-5077.