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Lump Sum Payments

Lump Sum Payments

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University employees may be paid for activities outside of the scope of their full-time employment through a lump sum payment depending on the reason for the activity and the source of funds.

 

Dates

One-time lump sum payments have a pay begin date and a work period start and end date.

  • The ‘pay begin date’ is the pay period in which the payment should be processed.
  • The ‘work period start’ and ‘end’ dates should reflect when the work was performed.
  • Lump sum payments should not be submitted prior to the start of the work period.
    • Ex: Work performed between 5/1 and 5/15 should not be submitted prior to 5/1.

 

Payment Types

This type of lump sum payment is usually reserved for part-time temporary employees. Provide a brief justification in the comments section of the ConnectCarolina action.

Supplemental compensation that may be presented to faculty and professional staff in the form of a lump sum payment for a variety of reasons (which will not become a part of their base salary) and the activity may be associated with their primary duties, but has earned special recognition or merit. This added supplement may also be awarded to faculty for outstanding performance(s) in the area of teaching, departmental service or research. Funding and the criteria to select recipients are left to the discretion of the unit; such awards include the Tanner Teaching Award, Chancellor’s Award, and Excellence in Management, etc.

Note: The object code for awards is 1592.

Faculty in the School of Medicine may receive clinical income pay as outlined in their Clinical Comprehensive Medical Plan, e.g., on-call, emergency room shifts, additional shifts at UNC Hospitals and other community hospitals.
If an individual to be paid qualifies as an Independent Contractor, the payment mechanism would be through the University’s Independent Contractor Management process, as directed by Accounts Payable and Vendor Services.

View the full Independent Contractor Policy.

See the full Overload Policy for EHRA Employees.

View and download the EHRA Overload form on the Supplemental Pay for EHRA Employees page of the HR at UNC website.

See the Summer Compensation webpage for information about Summer School pay and summer salary for faculty.
Lump Sum Payments may be made to exempt SHRA employees for teaching assignments when jointly approved by the Office of Faculty Affairs (in terms of the EHRA fixed term faculty appointment details) and the Director of Employment & Staffing (in terms of the necessary approvals required under SHRA personnel regulations). Such arrangements are limited to salaried exempt SHRA employees.

See the SHRA Additional Employment Policy for further details.

Payments not defined by the previous list. Provide a brief justification in the comments section of the ConnectCarolina action.

Administrative Roles for Faculty

Lump sum payments should not be used to pay faculty over a period of months for serving in an administrative role that is ongoing, i.e.,

  • Assistant chair of a unit
  • Director of a clinic
  • Assistant dean of a school

In cases where faculty hold an ongoing administrative role, add the payment for the activity as a salary supplement on a secondary appointment action in ConnectCarolina, after receiving appropriate pre-approval.

 

Training Materials