Summer Compensation
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For units with faculty who may receive compensation for work during the summer months, such compensation falls in two categories:
- Summer School pay | Pay for instruction in the Summer School
- Summer salary | Pay for research or instructional activities unrelated to Summer School
For Nine-Month Faculty
Except in the cases of the excluded leaves listed below, nine-month faculty members on leave are generally eligible to receive summer salary and summer pay. Eligibility to receive summer pay while on leave acknowledges that the period of work for nine-month faculty begins on the first day of classes and ends on commencement.
Leaves of absence in which nine-month faculty are not eligible to receive summer salary and summer pay:
- Administrative leave of absence
- Faculty serious illness leave
- Leaves covered under the Family & Medical Leave Act
Unpaid or partial pay leaves need to follow the twelve-month dates because the pay for nine months of work is spread out over twelve months.
For more information see the Faculty Service Periods webpage.
Specific dates designated each year for summer pay:
- The Monday after commencement
- The last work day before fall semester classes begin
Note: In some years the earning period calculation may slightly exceed the permitted one third (1/3) of base pay limitation. When this is the case, the pay must be adjusted to fall within the 1/3 guideline.
Tools
To assist you in calculating the appropriate summer pay amounts for faculty, please see:
Important!
- For part-time (less than 1.0 FTE) faculty: The limit on total summer salary to be paid may, at the option of the Department/School, be based on the full-time annualized rate recognizing that the work assigned during the summer months may exceed the normal academic year work schedule.
- This applies to the total cap on such salary, but the department may pay any lesser amount at its discretion.
- Use whole dollars for all salary rates and payment for both summer salaries and summer school pay.
- Adhere to the applicable dates each year for calculation of summer compensation which are the day after commencement and the day before fall classes begin.
- Summer payment using dates outside of this timeframe will not be approved.
- Administrative leave of absence.
- Faculty serious illness leave.
- Leaves covered under the Family & Medical Leave Act.
Eligibility to receive summer pay while on leave acknowledges that the period of work for nine-month faculty begins on the first day of classes and ends on commencement. For more information see Faculty Service Periods.
Unpaid or partial pay leaves need to follow the twelve-month dates, due to the pay for nine months of work being spread out over 12 months.
For Twelve-Month Faculty
Twelve-month faculty are compensated for any summer work under the provisions of the overload policy, which limits overload to 20% of twelve-month base salary (excluding administrative supplements) in any fiscal year.