Nine-month faculty are limited to one third (1/3) of their nine-month base salary (excluding administrative supplements) for any combination of summer school or other summer pay.

Except in the cases of the excluded leaves listed below, nine-month faculty members on leave are generally eligible to receive summer salary and summer pay. Eligibility to receive summer pay while on leave acknowledges that the period of work for nine-month faculty begins on the first day of classes and ends on commencement.

Leaves of absence in which nine-month faculty are not eligible to receive summer salary and summer pay:

• Administrative leave of absence
• Faculty serious illness leave
• Leaves covered under the Family & Medical Leave Act

Unpaid or partial pay leaves need to follow the twelve-month dates because the pay for nine months of work is spread out over twelve months.

For more information see the Faculty Service Periods webpage.

Nine-month faculty may receive pay for work during the summer months.

Specific dates designated each year for summer pay:

• Day after commencement
• Day before fall semester classes begin

The amount should be based on the faculty member’s daily rate. A faculty member’s summer pay should not be calculated as one-half month’s pay in May and August.

Note: In some years the earning period calculation may slightly exceed the permitted one third (1/3) of base pay limitation. When this is the case, the pay must be adjusted to fall within the 1/3 guideline.

Tools

To assist you in calculating the appropriate summer pay amounts for faculty, please see:

• Summer Salary Calculator template | Excel file

Important!

• For part-time (less than 1.0 FTE) faculty: The limit on total summer salary to be paid may, at the option of the Department/School, be based on the full-time annualized rate recognizing that the work assigned during the summer months may exceed the normal academic year work schedule.
• This applies to the total cap on such salary, but the department may pay any lesser amount at its discretion.
• Use whole dollars for all salary rates and payment for both summer salaries and summer school pay.
• Adhere to the applicable dates each year for calculation of summer compensation which are the day after commencement and the day before fall classes begin.
• Summer payment using dates outside of this timeframe will not be approved.

Nine-month faculty members on leave are generally eligible to receive summer salary and summer pay except in the cases of the excluded leaves listed below:

• Administrative leave of absence.
• Faculty serious illness leave.
• Leaves covered under the Family & Medical Leave Act.

Eligibility to receive summer pay while on leave acknowledges that the period of work for nine-month faculty begins on the first day of classes and ends on commencement. For more information see Faculty Service Periods.

Unpaid or partial pay leaves need to follow the twelve-month dates, due to the pay for nine months of work being spread out over 12 months.