To: HR Officers and Secondary Contacts
From: Lachonya Williams, Assistant Provost; Mark Haapala, Director Organization & Professional Development; Noreen Montgomery, Senior Director Employment & Staffing
We continue to see a rise in the number of faculty members attending Welcome to Carolina Blue our New Employee Orientation. Feedback from faculty members has been very positive about their overall experience including their opportunity to interact with staff members from around the University.
For almost two years, we have offered faculty members the option of coming for the full program starting at 8:30am or simply for the benefits portion that kicks off at 10:00am. Most of the feedback we have received indicates that faculty members that arrive at 8:30am feel the added time to “get to know” the University has been a valuable use of their time. With that being said, we are now encouraging all new faculty members to join us at 8:30am. For any questions about the registration process, please contact Kelcey Garnett at email@example.com.
As an added benefit of arriving at 8:30am and in an effort to ensure compliance with federal Form I-9 requirements, the OHR I-9 unit is pleased to provide a new service to Faculty members who attend NEO on or before their effective date of hire.
Faculty Attending NEO On or Before Their Hire Date
If a Faculty member attends NEO on or before the their hire date, the OHR I-9 unit will complete the Form I-9 on behalf of the hiring department as long as the Faculty attends the full orientation program (8:30am-1:00pm) and the hiring department HR Representative completes the following actions by Noon on the Wednesday prior to orientation:
- Registers the Faculty member for NEO
- Fully executes the hire ePAR in ConnectCarolina
- Sends the LawLogix I-9 invitation
Faculty Attending NEO Following Their Hire Date
If a Faculty member attends NEO following the effective date of hire, the hiring department will continue to be responsible for ensuring that the Form I-9 is completed correctly and timely.
If you should have any questions regarding the Form I-9 process for Faculty, please feel free to contact the Office of Human Resources I-9 unit at (919) 962-0985 or firstname.lastname@example.org.