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EHRA Non-Faculty

Appointment & End of Appointment

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Below are summaries of requirements that apply to Appointment and End of Appointment of EHRA Non-Faculty employees at UNC-Chapel Hill. Click the links for each subject to read about each requirement.

University policies apply throughout the University and inform someone outside the issuing unit of rights and responsibilities, or regulates the actions of the unit as it interacts with other units on campus; see the policies.unc.edu website to learn more about policies, procedures and standards at UNC-Chapel Hill.

The University strives to create a welcoming and safe environment for all individuals.  Consistent with this goal, the University will not employ individuals or appoint unpaid affiliates with prior criminal convictions or driving records (when applicable) who are determined to pose an unacceptable safety risk to the University or its employees, students and visitors.

Policy on Background Checks for Faculty and Non-Faculty Employees, Student Employees, and Affiliates

Career transition counseling services are offered to all permanent SHRA and EHRA non-faculty employees whose employment is ended due to budget reduction/loss of funds excluding those separated due to the exercise of a funding contingency.

More about Career Transition Counseling Services

This policy outlines the conditions of employment for EHRA employees, including Senior Academic and Administrative Officers (SAAO), Faculty, and Exempt Professional Staff (EPS).

Conditions of Employment for EHRA Employees Policy

Before finalizing or communicating an end of appointment decision for any permanent EHRA non-faculty employee, departments must contact the EHRA Non-Faculty HR Department in the Office of Human Resources (OHR) by phone so that the proposed action may be prescreened. Prescreening is not required for EHRA non-faculty temporary or student employees, postdocs, or an employee who voluntarily submits their resignation in writing or by email.

Policy on End of Appointment: EHRA Non-Faculty

All EHRA non-faculty appointments or reappointments may be made contingent on the availability of funds other than continuing state budget funds or permanent trust funds. In many instances, the contingency is related to continued sponsored research contract and grant funding. When present, this contingency permits early discontinuation of the appointment contrary to the normal appointment terms.

Funding Contingencies for EHRA Non-Faculty Appointments Policy

This policy prohibits certain types of relationships in academic and workplace environments that create an inherent conflict of interest. The policy prohibits related persons from supervising, evaluating, or influencing academic and employment decisions, including supervising and evaluating related students or students with whom an employee has had a romantic relationship. Additionally, the policy prohibits employees from engaging in romantic relationships with students under the age of 18.

Both the EHRA Non-Faculty New Hire Package for Permanent Employees and the EHRA Non-Faculty New Hire Package for Temporary Employees can be found in the HR Toolkit.

There are different processes and forms for processing non-resident aliens and foreign nationals, depending on their appointment type, availability of a social security number, and whether or not they have arrived in the United States.

Policy on Processing Non-Resident Aliens & Foreign Nationals

The University is committed to assuring a safe and secure environment for its faculty, staff, students, visitors, and others who may receive services from or have contact with University employees. For this reason, the University has enacted this policy which provides a mandatory process by which all employees (as defined below) must report any post-employment criminal conviction(s) to appropriate University administrators and sets forth standards by which any convictions will be evaluated and acted on.

Policy on Reporting of Criminal Convictions for Current Staff, Non-Faculty and Faculty Employees, Student Employees and Affiliates

All voluntary and involuntary separations from Senior Academic and Administrative Officer positions (as defined in The University of North Carolina Policy 300.1.1*) are subject to the following terms, consistent with Policy 300.1.6, adopted by the Board of Governors on March 21, 2003, and amended on May 2, 2010

Separation & Retreat Policy for Senior Academic & Administrative Officers

UNC-Chapel Hill recognizes the significant benefits that derive from the use of unpaid volunteers, interns, and visiting scholars in support of the University’s mission of teaching, research, and public service as well as the importance of safely and appropriately engaging these individuals.

Policy on Unpaid Volunteers, Interns and Visiting Scholars