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COVID-19: FAQs for Faculty and Staff

March 23, 2020

…ive leave , or a combination thereof . Supervisors may discuss alternative work hours and teleworking schedules that may better accommodate the employee’s needs, and teleworking arrangement may include a combination of part-time work and paid leave. If more than one person in the household is a state employee, then the employees are expected to work with their supervisors to determine how to allocate paid administrative leave to avoid inappropriat…

COVID-19 Leave Information

July 24, 2020

…and temporary employees continue for vaccinations occurring within regular work hours and with supervisory permission through end of public health emergency (up to 8 hours in one day for each shot if more than one is required). This is paid work time and does not count against the COVID-19 Paid Administrative Leave (PAL). Vaccination Adverse Reaction From Jan. 1, 2021, through the end of the public health emergency, COVID-19 Paid Administrative Le…

Wage Hour Definitions

March 7, 2017

…the employee’s annual salary divided by the number of regularly scheduled work hours in the fiscal year (July 1 through June 30). Because the total number of work hours may vary from year to year, the hourly rate for the employee will also vary from year to year. This method ensures that employees receive their full annual salary amount each fiscal year. Regular Rate The employee’s regular rate is determined by dividing the employee’s straight-ti…

Holidays & Holiday Pay Policy

January 5, 2017

…r Paid Time Paid Holidays that are not worked are not offset by additional hours worked in the work week and are not considered time worked for the purposes of determining overtime eligibility. If an SHRA non-exempt permanent employee works additional hours in the work week, this may result in additional hours paid at the employee’s hourly rate for that work week. The State does not allow for a deferred compensation for these hours. However, any h…

Family & Medical Leave Act (FMLA)

January 6, 2017

…h paid leave does not bring the employee up to his/her regular schedule of hours worked will result in the employee earning leave at a reduced rate. Notice of Eligibility of FMLA Leave When an employee requests FMLA leave, or when the University knows that an employee’s leave may be for an FMLA-qualifying reason, the employee must be notified of the employee’s eligibility to take FMLA leave within five business days of receipt by OHR Benefits & Le…

COVID-19: FAQs for Faculty and Staff 

March 12, 2020

…re required to report to work receive time‐and-a‐half compensation for all hours worked onsite. Subject to the availability of funds, this additional one-half compensation may be provided as paid time off. This compensation provision applies to employees who are exempt and non-exempt under the Fair Labor Standards Act (FLSA). EHRA permanent employees are eligible for this compensation with the exception of faculty, senior officers of the Universit…

Families First Coronavirus Response Act: Fact Sheet & FAQs

April 30, 2020

hours over a 2-week period. As an example, an employee who is scheduled to work 50 hours a week may take 50 hours of EPSL in the first week and 30 hours of EPSL in the second week. In any event, the total number of hours paid under EPSL is capped at 80 hours. Q13. How much will I be paid while taking Emergency Paid Sick Leave (EPSL)? It depends on your normal work schedule and the qualifying reason for requesting EPSL. Please refer to the Summary…

Flexible Work Arrangements for University Employees

January 6, 2017

…types of FWAs are available to employees? Available FWAs include flexible work hours (temporary changes to work hours to adjust for specific events), flexible work schedules (regular flexibility or adjustments to work hours such as alternative work hours, flex time, and compressed workweeks), and flexible work locations (teleworking). Are employees required to disclose sensitive information to a supervisor to receive approval for a flexible work

Overtime & Compensatory Time Off for SHRA Non-Exempt Employees

March 7, 2017

…atory time off. Coverage Eligible employees earn time-and-one half for all hours worked in excess of 40 hours in a work week. An employee must actually work over 40 hours to earn overtime compensation. Paid time that is not considered time worked (eg, most leave or paid time off packages) does not count as time worked for the purpose of determining employee eligibility for overtime compensation. Working more than eight hours in a work day does not…

COVID-19 Shared Leave Program

August 31, 2020

…d for part-time employees). Employees can receive a combination of pay for hours worked and donations from the COVID-19 Shared Leave Bank up to the employee’s regular work schedule. Employees will be notified by OHR-Benefits & Leave Administration when approved to receive donations from the COVID-19 Shared Leave Bank and the number of hours approved to receive from the bank. COVID-19 Shared Leave Request Form Approval Process OHR-Benefits and Leav…